Purchase Order Matching
PaperLess Purchase Order Matching automates the matching and closing of purchase orders in Sage 200.
With the seamless integration of PaperLess Document Management and your accounting software, accounts teams can effortlessly match and close purchase orders, speeding up invoice processing and improving accuracy.
PaperLess Automatic Purchase Order Matching eliminates the need for manual checks. The software automatically captures invoice data and, when a purchase order number is found, compares the invoice amount to the purchase order amount. If they match, the purchase order is closed, and the transaction is posted automatically.
In addition, PaperLess enables automation of the entire purchase order approval process through PaperLess PO Requisition, covering all steps before the purchase order is created in your accounting system. Click here to learn more about PO Requisition Software for Sage.
How does PaperLess Purchase Order Matching work?
Once you bring the invoices into PaperLess, all you need to do is run PaperLess Automatic Invoice Recognition to extract all data from the invoices automatically. When the OCR detects a Purchase Order number on the invoice, PaperLess checks if there is a corresponding Purchase Order in Sage for that supplier matching the number on the invoice. If a match is found, PaperLess automatically verifies whether the amount on the invoice matches the amount on the Purchase Order. If they match, PaperLess posts the invoice and automatically closes the Purchase Order.
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Is it possible to automate PaperLess Purchase Order Matching even further?
Yes, with PaperLess Company Inbox, Accounts Teams can automate this process even further. All they need to do is set up PaperLess to automatically process all invoices received via email and, when capturing data from the invoices, check if a purchase order (PO) number is present to verify whether the PO and invoice amounts match.
If there is a match, Accounts Teams can configure PaperLess to automatically post the transaction and close the purchase order in Sage.
By implementing such automation rules, Accounts Teams can have all invoices that match the purchase orders in Sage processed automatically, eliminating the need to review those invoices. This allows Accounts Teams to focus solely on invoices that do not match the purchase orders.